Notes preparatory meeting 2021-03-02-uio-python-online.md

Notes preparatory meeting 2021-03-02-uio-python-online

Present and introductions

• Naoe - UiO University Library - facilitator
• Lex - Biosiences and Informatics - lead instructor
• Charitra - formerly at IFI, currently at his own startup - helper
• Erik - PhD student at NIVA - helper
• Heidi - UiO University Library - helper
• Lupe - Research Software Engineer at astrophysics - helper
• Marius - Norwegian Sequencing Centre at OUS -
• Sunniva - Research Software Engineer Geoscience - helper

Heidi, Erik and Sunniva will take instructor training this spring

Workshop format

• format inspired by CodeRefinery because it scales very well
  • can accept more groups if they bring their own helper
• teaching in main session
  • more demonstraing than code along
  • extensive use of collaborative online document that all learners can ask questions in and helpers can anser (in real time!)
• exercises in breakout rooms
  • time for practicing with the material
  • and for Questions and Answers
  • one helper in each room
• breakout rooms
  • can be be folks using some OS
  • or from same group/department

Announcing the workshop

• workshop website is being built at https://uio-carpentry.github.io/2021-03-02-uio-python-online/
• UiO has its page for upcoming Carpentry@UiO workshops https://www.ub.uio.no/english/courses-events/courses/other/Carpentry/
• UiO sign-up system (Pindera) for registration
• email goes to announcements@carpentry.uio.no mailing list
• announcement will happen as soon as possible

Lesson - review and distribution of episodes

• We will have a set-up help session a day or two in advance. Time schedule should be coordinated.
• 01 Running and quitting: Skip the Markdown part in Jupyter Lab.
• 02 Variables and assignment: too many exercises so decide which ones to take and think about how to share this.
• (50 min - 10 min) x 3 structure (the last until the end)
• 09 Plotting: Remember introducing "List"
• day 1: up to plotting (included)
• day 2: up to writing functions (included)
• Instructors: Lex, Marius, Lupe

Organisational aspects

• we will use Zoom for the workshop
• communication by learners
  • CodiMD (this notebook/page) for questions about contents
  • Zoom Chat for teachnical questions
• communication for facilitator/helpers/instructors
  • Zulip or MS Teams
• for 'handing out' exercixes to learners when they go into breakout rooms: paste a screenshot of the exercise into the codiMD, it will look like this:

Onboarding

• see Carpentry@UiO onboarding information
• From the Carpentries Recommendations for Teaching Carpentries Workshops Online

Action points

• Lex to finish setting up the workshop webpage https://github.com/uio-carpentry/2021-03-02-uio-python-online
• Lex to propose a division of episodes over the instructors
• all instructors selecting the exercises for the episodes they will teach
• Naoe to set up the Zoom room -> actually was already set up for the workshop itself.
• Naoe to finalize event page, sign-up form, and draft announcement email and send to co-instructors
• Naoe set up a poll for installation help time
• all instructors to agree on a back-end communication platform