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Detailed Findings
Action Taken: A new document control system was implemented using a centralized digital platform, ensuring all documents are current and accessible.
- Training
+ Training Programs:
+
+ - Finding: Employee training records were incomplete, and some staff lacked awareness of key quality procedures.
+ - Recommendation: Develop comprehensive training programs and maintain detailed training records for all employees.
+ - Action Taken: Enhanced training programs were developed, focusing on key quality procedures, and a training management system was implemented to track training records.
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+ Customer Feedback:
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+ - Finding: There was no systematic process for collecting and analyzing customer feedback.
+ - Recommendation: Establish a formal process for regularly collecting, analyzing, and acting on customer feedback.
+ - Action Taken: A customer feedback system was set up, including regular surveys and feedback forms, with results analyzed to drive continuous improvement.
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+ Process Standardization:
+
+ - Finding: Key processes were not standardized, leading to inconsistencies in service delivery.
+ - Recommendation: Standardize key processes to ensure consistency and efficiency.
+ - Action Taken: Standard operating procedures (SOPs) were developed and implemented for all key processes, ensuring uniformity and efficiency.
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+ Internal Communication:
+
+ - Finding: Internal communication channels were fragmented, leading to delays in information dissemination.
+ - Recommendation: Improve internal communication channels to ensure timely dissemination of important information.
+ - Action Taken: A new internal communication platform was implemented, facilitating better collaboration and information sharing among staff.
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+ Results
+ As a result of these improvements, Course Monster achieved seamless external certification and saw significant enhancements in their quality management system, leading to higher customer satisfaction and operational efficiency. Key outcomes included:
+
+ - Successful ISO9001 certification with no major non-conformities.
+ - Increased process efficiency and consistency.
+ - Improved employee competency and training compliance.
+ - Higher levels of customer satisfaction and engagement.
+ - Enhanced internal communication and collaboration.
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