Archive the HospitalRun Project

[Trott]

HospitalRun has been archived. Can we remove it from the projects page? It has been effectively inactive for years. It is all but certain that it currently has zero users, so a careful wind-down would be unnecessary. (That's not a criticism of HospitalRun developers. Lots of good projects by good people don't work out in the long run.)

https://hospitalrun.io/
https://github.com/HospitalRun

Prepare Project For Archiving (N/A As Project Already Archived)

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1. Decide in collaboration with the CPC whether the project needs to be Archived or whether a call for maintenance is warranted.
2. Ensure all critical issues and pull requests are resolved or properly documented.
3. Before archiving, thoroughly review the repository for any sensitive data such as credentials, API keys, or personal information that should not be publicly archived.
4. Release a final version of the project, if applicable, marking or tagging it clearly as the last official release.

Community Communication (N/A As Project Already Archived)

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1. Announce the intention to archive the project well in advance through all available channels, such as the project's mailing list, social media, and GitHub itself.
2. Provide a clear explanation for why the project is being archived and, if possible, recommend alternatives or forks.
3. Open a discussion for community feedback and potential maintainers interested in forking or taking over the project

Archive Related Materials (N/A As Project Already Archived)

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1. Ensure all associated documentation, wikis, and websites are updated to reflect the archival status and are stored in a way that remains accessible.
2. Archive any related repositories, such as examples, plugins, or tools developed alongside the main project.

Finalize Project on GitHub

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1. Update project website, charter, and README to reflect Archived Stage
2. Use GitHub's built-in archive feature to make the repository read-only, which prevents new issues, pull requests, and pushes while keeping the project accessible for reference.
3. Update the project's description and website link on GitHub to indicate that it is archived and where to find potential active forks or alternatives.
4. Move project logo to Archived Stage section
5. Move project logo on OpenJS Foundation website to Archived Stage section
6. Mark project in the CPC repo's README.md as Archived Update README.md #1325
7. Update security policy (see PROJECT_SECURITY_REPORTING)

Clean Up

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1. Confirm all official domains that the project owns have been transferred to the OpenJS Foundation
2. Cancel all cost-incurring infrastructure deployed by the project that is no longer necessary for Archived stage
3. Provide admin access to OpenJS to all infrastructure deployed by the project that isn't canceled
4. Decide on the future of the project's communication channels (e.g., mailing lists, chat rooms). If closing them, provide guidance on where to go for similar projects or communities.

[ljharb]

The project is still owned by the Foundation - is there a place you see it listed that doesn't indicate its Archived status?

[Trott]

The project is still owned by the Foundation - is there a place you see it listed that doesn't indicate its Archived status?

I'm looking at https://openjsf.org/projects and the impression is that HospitalRun is actively developed and supported project that we endorse and recommend. Maybe all that needs to happen is to move it to from the At-Large list to the Emeritus list or something like that?

[ljharb]

That sounds like a great idea - @kyliewd @bensternthal?

[bensternthal]

I moved HospitalRun to the Emeritus list on the website (not this caused a broken image, which I am looking into). A few more things need to happen here and I think the best thing to do is spin up an issue to run through the checklist of items we outlined in the Archived Project Checklist

[rginn]

Thanks for flagging and moving to Emeritus. Big thanks to @jkleinsc and the other HospitalRun maintainers and core contributors, who BTW won the first prize in the “Open Source Software” category at the OpenUK Awards 2020 with this project.

[bensternthal]

I added all the checklist items to this issue. I'll start going through each item this week (I suspect many are already complete).

[ovflowd]

I might have missed it, but there's also a HospitalRun logo on the homepage of the Foundation, which probably also needs to be removed.

[bensternthal]

Website is updated, pretty much all of the Tasklist items are not applicable since the project archived this on their own. The one important item is ensuring we have admin access to the org. I've requested this from a maintainer, once this is complete we can close this out.

[joesepi]

Meeting notes:

• Project has been archived but we will keep issue open to help inform our sunsetting process
• Ben is trying to get admin access to the repo at the moment
• Will keep open for now while Ben tries to close out this work

[darcyclarke]

Feel free to mark this as off topic (if it is) but what happens to this project's Open Collective funds? It looks like there's a current balance of ~$4.6k. Is there any kind of paved-path/process for either reimbursement or rolling up the funds to the foundation & then shutting down that entity? It seems like someone can still become a sponsor/contributor there today so that's probably something that should be sunset asap.

This may already be captured by the "Provide admin access to OpenJS to all infrastructure deployed by the project that isn't canceled" outstanding task but thought I'd mention it.

/cc @bensternthal

[jkleinsc]

In regards to @bensternthal's comment, looking at the GitHub org for HospitalRun, there is an org owner JS Foundation GitHub Owner which I would assume is a OpenJS account.

[bensternthal]

@jkleinsc unfortunately the credentials for the JS Foundation Github Owner (stored in 1password) rely on an email address that no one can access and no backup codes or alternative 2 factor methods were provided.

Note we now have practices implemented that prevent things like this from occurring.

Are you still an admin on the project and if so are you able to add my Github user as an admin?

[jkleinsc]

@bensternthal I am not, but I can reach out to @tangollama who is.

[bensternthal]

@jkleinsc that would be super helpful! Would @tangollama be able to speak to the Open Collective issue @darcyclarke mentioned.

Note I am happy to do the legwork to sort all this if you can let me know contact info (you can DM me on slack emails if you have them).

Thanks again for the help!!

[jkleinsc]

@bensternthal @tangollama said he would respond here.

[tangollama]

Hi all. I believe I'm still listed as a project owner in GH. I have no issues with delisting the project. You are correct. HospitalRun is archived and is not under active development. Thank you for the thoughtful conversation in this thread and the historical support, promotion, and recognition.

Let me know if there's anything further I can do to assist.

[bensternthal]

@tangollama would you be able to add me as an admin on the github organization. I am currently the program manager on OpenJS (other folks can vouch for me if needed)?

Do you have any thoughts on the OpenCollective account? If you are able to make me an admin, I'd be happy to take on sunsetting that (in a way that is appropriate and consistent with the community's wishes).

[bensternthal]

We've sorted github permissions. The last thing is to give the foundation admin permissions on the OpenCollective account so that we can turn off the ability to contribute to the project, and decide how to disburse remaining funds.

[tobie]

CPC Call: waiting on figuring out access to Open Collective and NPM packages.

[bensternthal]

The Open Collective account is now archived. https://opencollective.com/dashboard/hospitalrun

Last up is NPM.

[ovflowd]

Have we had updates here?

[bensternthal]

I am working with the hospitalrun team to add the OpenJS user as a maintainer in npm.