Finaid for EuroSciPy 2024 (#125)

content/pages/2024/finaid.md

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+
 ## Financial Aid Program
 
 Would you really love to join EuroSciPy but can't afford it? We might be able to help you!
+Here are some information regarding our financial aid program.
+
+<!-- Thanks to the support of [NumFOCUS](https://numfocus.org/),
+the [Python Software Foundation](https://www.python.org/psf/),
+and the [EuroPython Society](https://www.europython-society.org/),
+we are offering a financial aid program to support people who may need it in order to join the conference. -->
+
+We offer two types of financial aid grants:
+
+- **Free ticket**: The ticket includes access to 2 days of tutorials + 2 days of talks + 1 day of sprints
+- **Travel and/or accommodation costs**: We will partially cover the travel costs (hotel/transportation)
+<br>
+<br>
+
+### Grant Eligibility
+
+Our program is open to all people with lack of budget. We can give limited numbers of subsidies, that's why we will focus on the next criteria for evaluation:
+
+- **Diversity**: We are looking for the most diverse EuroSciPy conference.
+- **Contributors**: Speakers/trainers of EuroSciPy, active people from small Python
+communities, and contributors to community projects.
+- **Economic factors**: Students, unemployed, or people with difficult economic situations.
+<br>
+<br>
+
+### How to apply
+
+Please fill in the [form](https://forms.gle/zZ96Cj7QwxLNVs299) before **July 12th**.
+<br>
+<br>
+
+#### Timeline
+
+|            |                                                                                   |
+|------------|-----------------------------------------------------------------------------------|
+| June 24     | Open the grant program                                                            |
+| July 12    | **Deadline for submitting the applications**                                      |
+| July 21    | Notification of grants awarded                                                    |
+| July 24    | Deadline for applicants to accept/decline financial aid                           |
+| September 4     | Deadline to upload receipts                                                       |
+
+<br>
+<br>
+
+#### Refunds
+
+- **Free ticket**: we will send you an individual coupon for registration. In case you
+have already bought the ticket, we will refund you on the same account that you
+used for purchasing the ticket.
+- **Accommodation and/or Travel grant**: all grants involving reimbursements will be
+reimbursed by bank transfer after the conference. Please, upload your receipts
+(hotel invoice, plane/bus/train tickets) via the Google Form we’ll send you
+after the grant acceptance notice. The reimbursement can either be made by bank transfer or PayPal payment after the conference.
+
+**IMPORTANT:** We will do bank transfers only via SEPA transfer. Please, check
+it with your bank, some information you can find
+[here](https://en.wikipedia.org/wiki/Single_Euro_Payments_Area).
+<br>
+<br>
+
+#### Guideline
+
+- The financial aid grants will only be made available to registered attendees
+actually attending the conference
+- If you find that you cannot attend the conference for some reason, please send
+us an email to [grants@euroscipy.org](mailto: grants@euroscipy.org), so we can
+reallocate the grant
+- If the applicant does not accept the grant before the deadline, the grant will
+be considered rejected by the applicant
+- Please submit receipts on time, not approved receipts will not be reimbursed
+- Receipts should contain: your name, amount of expenses (price for the tickets or
+hotels) and itinerary
+- Reimbursements before the conference, or via other means such as cash
+are not possible.
+<br>
+<br>
+
+#### Contacts
+Please send an email to [grants@euroscipy.org](mailto: grants@euroscipy.org) if you have any questions.
+<br>
+<br>
+
+#### Privacy Policy
 
-More information will follow, stay tuned!
+The data we collect on this form will exclusively be used by EuroSciPy finaid
+committee for the selection of grant recipients and the processing of financial
+aid refunds. No data is passed on to third parties, except the necessary information to our accountants
+and the bank in order to process the refunds. We use Google Forms for the
+processing and Google Drive to store relevant information.