ExPaNDS community in Zenodo: good practices

Everyone in the project can upload in ExPaNDS's Zenodo community, but we ask you to please apply these good practices. The curator of our community is Kat 🙋‍♀️, she will check these before accepting a new entry. The following sections follow the fields to be filled when making a "new upload" in Zenodo (only available to logged in users, but you can use your GitHub or ORCID account). Here an example of a good ExPaNDS Zenodo record.

Files

• always upload .pdf files, the native file is not mandatory (see issue #30) but you can add it as a second file if you want
• if it is a deliverable, please make sure it is the exact same version that is submitted to the EC portal

Communities

• look for "ExPaNDS" in the Community name field and add it

Basic information

• use Zenodo's feature to Reserve DOI to include the DOI in the file itself as much as possible (:warning: mandatory for deliverables)
• add the ORCID of authors that have one - you can find most of them in the project's who's who
• include Keywords one by one with "add another keyword" otherwise they can't be used as efficiently in the search feature
• try and use similar keywords as previous publications, use standard vocabulary whenever possible
• ⚠️ if you're uploading a deliverable that was not yet formally accepted by the European Commission, please add the following sentence in the Additional notes field: "This deliverable is not yet approved by the European Commission."

Funding

• look for ExPaNDS in the European Commission (EU) Grants field and add it

Related/alternate identifiers

• add the document's references as Related identifiers, by default using the "is cited by this upload" relation type
• use other types of relations if they are relevant, the important part is to think of using this feature because it makes links between records machine-readable and gives more visibility to both cited and citing material

Contributors

• if any, add the document's reviewers in the Contributors field, by default using "Other" for everyone